To prevent automatic renewal in subsequent years, emphasize the requirements of your finance team to manually review and assess contracts annually. This is especially crucial when negotiating terms for new software. Removing the auto-renewal clause can give you more flexibility and leverage during the negotiation.

If your organization plans to scale up the number of users for Monsido, leverage this growth to negotiate a lower cost per user. Highlight the potential increase in business for Monsido by increasing user tiers and ask how they can reward that growth with more favorable pricing.

Introduce competing products as alternatives to demonstrate the need for better pricing or terms. Present specific quotes from competitors and assert that your financial team is requiring you to consider these quotes seriously.

In discussions about renewal, raise the topic of overage fees proactively. Make a case that as your usage scales, overage fees should be waived, especially if they were significant in the previous year. Create room for negotiation on these costs.

If there have been past issues with the product's performance or features not meeting expectations, use this as leverage to negotiate for discounts or favorable terms. Document specific examples to strengthen your case.