Since your agreement is up for negotiation, it is advantageous to remove any auto-renewal clause. This tactic allows you to maintain flexibility for future negotiations and ensures that you are not bound to unfavorable terms without the opportunity to reassess costs and product fit each year.

You should negotiate to have any proposed uplift removed, anchoring your expectation based on the historical pricing and product performance. This tactic is particularly effective if you present the argument that similar vendors provide stability or improvements without price increases. Cite your budgetary constraints as leverage.

Presenting quotes or proposals from competitors can drive negotiations towards better pricing or benefits. Ensure to explain the specific functionality needed that competitors offer at a better price point, invoking the necessity for your finance team to be cost-effective.

If your business growth plans involve adding significant contract volume or users, this should be emphasized to negotiate reduced unit pricing. Suppliers typically offer economies of scale for increased commitments, so ensure you quantify the projected increase in users or usage.

Offer to participate in a case study or serve as a reference in exchange for better terms. This tactic creates a mutual value exchange, where the vendor can leverage your business success while rewarding you with lower pricing or enhanced terms.