Introduce competition as a negotiation tactic by informing the supplier that you are evaluating multiple options that have provided more competitive pricing. Highlight specific competitors and their quotes to strengthen your position. This creates a sense of urgency for the supplier to provide more favorable terms or pricing.

Push back against any proposed uplift on your renewal by stating that your finance team did not anticipate any price increases due to the stable usage and that most suppliers offer discounts as usage increases. This tactic can help in negotiating more favorable pricing adjustments.

Request to remove the automatic renewal clause, which is becoming a common finance requirement. By emphasizing the need for this change, you can strengthen your position in future negotiations, making it easier to renegotiate terms without being locked into a commitment.

Leverage the expectation of significant user growth to negotiate lower rates. If your organization plans to expand its user base, articulate this growth as a means of justifying reduced rates due to economies of scale. This can lead to substantial savings as the contract is adjusted to accommodate more users.

Offer to act as a reference or participate in case studies as a value addition for the vendor, contingent on achieving agreeable pricing terms. This strategy is effective as it conveys commitment to the supplier and can help achieve better pricing or terms in return for acting as a reference.