You can leverage existing alternatives in the market that may provide similar functionalities at a better price point. Presenting the competitive landscape to Ramp can create urgency for them to consider offering you a more favorable deal. Be sure to reiterate any specific competitors, their pricing, and why you slightly prefer Ramp, all while emphasizing that costs are a vital factor for your budgeting needs.

Ensure that the number of active user licenses and platform fees are aligned with actual usage. This tactic allows you to potentially cut down on unnecessary costs for underutilized features or services. Presenting evidence of usage can help you negotiate for a reduction in rates or even push for a waived fee structure for low-demand services.

If the contract includes recent changes to the pricing model, challenge the validity and necessity of the uplift. Highlight your existing contract terms and any communication discrepancies. This can help you negotiate against the proposed increases using effective arguments based on previous agreements.